Covid Policies

Effective April 1, 2022

Participants, Campers, Staff, Volunteers, and Community Members

Since the beginning of the COVID-19 pandemic, our first priority has been the health and safety of our employees, volunteers, campers, participants, and community members. Early on, we instituted measures for a clean and safe environment and have continued to make adjustments as public health has evolved.

As a social justice organization, Girls Rock! Rochester, Inc. (GR!R) is committed to protecting the health of our most marginalized communities and standing in solidarity with people with disabilities. 

Girls Rock! Rochester, Inc. has created our COVID-19 policies with the safety of our staff, participants, volunteers, families, and community members in mind. We recognize that no policy offers absolute protection from harm and that there is an inherent risk in even the best of plans. Our policies include practices to maintain the safety of in-person programs; our success is dependent on candor and open communication. Our policies may differ at times from the mandates and guidelines implemented by local, state, and/or national governments. However, we are using science-based recommendations to ground our policies on practices that will reduce the risk of infection for our staff and community. We believe we keep each other safe; prioritizing equitable safety policies keeps us accountable to our community. Please consider your circumstances and comfort with risk tolerance in all programs. We welcome your questions and being in conversation with you. 

A credit, shout-out, and thank you to JazzEd and Rain City Rock Camp, which we adapted from and referred to often as a template for writing a clear and practical COVID-19 safety policy. Thank you for your flexibility and commitment to keeping one another safe. Please reach out to us at for questions or clarification. 


All program participants, volunteers, Teaching Artists, and staff are required to present proof of full vaccination in order to attend any GR!R. in-person events or programs. The CDC defines being fully vaccinated as 2 weeks after completion of a two-dose mRNA series or one dose of Janssen vaccine.

  • Adults: Proof of full vaccination (including booster if eligible)
  • Youth ages 12+: Proof of full vaccination (including booster if eligible)

For drop-in events, we require participants to present proof of vaccination upon arrival. Camps and extended programs will require an online submission for proof of vaccination prior to start.

The following are acceptable as forms of vaccination proof:

  • Copy or photo image of a vaccine card – must have all required information and signatures
  • Documentation from a health care provider
  • State immunization information system record 

Please note, for folks with a medical exemption or sincerely held religious beliefs, we ask that you present the result of a PCR test from a sample obtained within 72 hrs of the start of the event to be presented at the event. Could be rapid PCR or regular PCR.


Masks will be required to be worn at programs, classes, and events, when the community spread in Monroe County, reaches a 7 day average of 15/100,000 cases.

When masks Masks are required to be worn we strongly recommend K95/KN95 type masks (GR!R will have them available as needed). Double masking is also acceptable. Masks may be taken off for food and water breaks. We will do our best to schedule outdoor breaks, during which time masks may be taken off.


Before attending a GR!R program or event, participants must review a comprehensive COVID-19 symptom self-check and confirm the following:

  • Whether in the last 10 days you have been in close contact with someone who has COVID-19. The CDC defines close contact as:
    • Having been within 6 feet of someone who has COVID-19 for a combined total of 15 minutes or more over a 24 hour period or
    • Having provided care at home to someone who is sick with COVID-19 or
    • Having had direct physical contact with, shared eating or drinking utensils with, or been sneezed or coughed on by with someone who has COVID-19
  • Whether in the last 10 days, you have experienced a combination of any of the following symptoms:
    • Fever or feeling feverish (such as chills, sweating)
    • Cough
    • Mild or moderate difficulty breathing (breathing slightly faster than normal, feeling like you can’t inhale or exhale, or wheezing, especially during exhaling or breathing out)
    • Sore throat
    • Muscle aches or body aches
    • Unusual fatigue
    • Headache
    • New loss of taste or smell
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea


Participants should maintain at least 3 feet of distance between each other. Volunteers and Teaching Artists should maintain at least three feet of distance between participants to the extent possible or reasonable for instructional purposes.


Program spaces and supplies will be cleaned and sanitized each day. All cleaning and disinfecting supplies will be provided by GR!R


Participants and volunteers who have come into close contact with someone who has a confirmed case of COVID-19 will need to take a rapid test following exposure, and additionally wear a tight-fitting mask at our programs for 5 days after the exposure.

Close contact includes anyone in one or more of the following categories:

  • Been within 6ft of a person with COVID-19 for a combined total of 15 minutes or more within a 24-hour period.
  • Lived in the same house as someone with COVID-19.
  • Cared for someone with COVID-19.

If there is a positive COVID-19 case within one of our bands or small programs, all participants and families with participants in close physical contact will be notified.